Nextcloud is a collaboration platform that brings together file management, document editing, calendar, contacts and communication tools in one place. Just like Google Workspace or Microsoft 365, it gives employees the ability to work with documents wherever they are, share files with colleagues and have video meetings – but with one crucial difference: you decide where your data is stored and who has access to it.
More than 400,000 organizations worldwide, from the French Ministry of the Interior to Swedish universities, have chosen Nextcloud to maintain control over their information.
Features in Nextcloud
File management that works everywhere: Upload documents, images and files from your computer and access them from your phone, tablet or any other device. When someone updates a document, everyone else sees the change immediately. No emails with “latest version” as an attachment – everyone works with the same file.
Work together in real time: Through integrated office tools, multiple people can edit the same document, spreadsheet or presentation simultaneously directly in the web browser. You see what your colleagues are writing as they write it.
Communicate and organize: Nextcloud Talk offers video meetings, chat and screen sharing without any external services like Zoom or Teams. Shared calendar and contacts make it easy to coordinate meetings and ensure everyone on the team has the same information.
Integration: The system can be connected to existing tools like Active Directory, SharePoint and other business systems. Over 200 add-ons are available to customize the platform according to specific needs.

Why choose Nextcloud over Google or Microsoft?
1. You decide where your data is stored – and it matters
When you use Google Workspace or Microsoft 365, all your files, emails and documents end up on servers in the USA. This means that US authorities can demand access to your data through laws like the US Cloud Act – often without you knowing about it. For a Swedish company, this could mean that sensitive information about customers, employees or trade secrets is suddenly accessible to foreign authorities.
With Nextcloud, you decide where your data is stored. You can either have the system on your own server in your office, or choose a local hosting provider. Either way, everything stays within your country’s borders, which automatically means GDPR compliance without complicated data processing agreements. This is why Swedish government agencies like Försäkringskassan (the Swedish Social Insurance Agency) and Transportstyrelsen (the Swedish Transport Agency) have chosen Nextcloud – they must be able to guarantee that citizens’ information is protected.
2. Skip monthly costs – save thousands of euros
Google Workspace and Microsoft 365 cost money every month for every person in the company. For a company with Microsoft 365 Business Premium and 50 employees, it amounts to approximately €13,500 per year – that’s €67,500 over a five-year period. And prices tend to increase over time.
Nextcloud is open source and completely free to use. The only thing you pay for is the server it runs on and any support services. A server for 50 people costs around €2,000 to purchase, plus around €500 per year for electricity and maintenance. Over five years: €4,500 instead of €67,500 – a saving of over €63,000.
Even if you choose to let an external provider handle the actual server operation, the cost becomes a fraction of what Google or Microsoft charges. And you get unlimited storage based on your hardware – no limit on how much you can store.

3. Complete security control
When your files are with Google or Microsoft, it’s their security routines that apply. You can’t control what happens behind the scenes. With Nextcloud, you have full insight and control.
You can, among other things:
- Require two-factor authentication for all users
- See exactly who opened which files and when
- Set rules for what types of files can be uploaded or downloaded
- Activate encryption that makes it so not even the system administrator can read the content
- Decide that certain files are automatically deleted after a certain time
Since Nextcloud is open source, anyone can review the code for security flaws. This means that problems are discovered and fixed quickly by thousands of developers worldwide. Compare that to closed systems where security problems can lie hidden for years.
Nextcloud is also the first cloud platform to receive Blauer Engel certification (Germany’s official environmental label), which confirms both security and sustainability.
4. Customize the system according to your needs
With Google or Microsoft, you get the apps and features they offer – no more, no less. With Nextcloud, you can add exactly the features your company needs through over 200 available add-ons.
Do you need tools for visual project management? Forms to collect information from customers? Integration with your existing accounting software or customer system? Custom appearance that matches the company’s graphic profile? All of this can be implemented.
If the company grows, Nextcloud scales with it – from five to five hundred users without you needing to change systems or sign new expensive contracts.
5. No lock-in – you decide
Once you’ve put all your data with Google or Microsoft, it’s troublesome to move. It’s designed that way – the more locked in you are, the harder it is to switch. But what happens if they raise prices? Or if their service is down for a whole day? Or if a conflict arises with American interests that choose to limit access to services in Europe?
With Nextcloud, you own your data and can move it when you want, where you want. All data is saved in open standard formats that work everywhere. Want to change hosting provider? Move from the cloud to your own server? Or vice versa? No problem. You’re never locked in.

Getting started with Nextcloud
You don’t need to be a technical expert to use Nextcloud. The interface is intuitive and works exactly as you expect – click to open files, drag and drop to upload, share with a link.
For installation and configuration, there are companies that specialize in this. Teuton Systems is a Swedish technology company based in Dalarna, Sweden that works with privacy-promoting technology and open source solutions. They help companies install, configure and maintain Nextcloud. With support in Swedish and English, you get help through the entire process – from planning to ongoing operation.
Technical overview:
- Files and storage: Unlimited storage based on your hardware, automatic file versions, password-protected file sharing
- Collaboration: Real-time document editing, video conferences, chat, calendar, contacts
- Security: AES-256 encryption, two-factor authentication, detailed logging, GDPR compliance
- Compatibility: Works in web browsers, available as app for Windows, Mac, Linux, iOS and Android
- Cost: License-free open source, possibility to sign enterprise support on annual basis
Contact: Call Teuton Systems at +46 10 10 11 222 or visit teuton-systems.com to get help getting started and assess whether Nextcloud fits your business.